World Wide Sailing B.V. highly values the protection of your personal data. In this Privacy Policy we want to provide clear and transparent information about how we handle personal data.
We make every effort to ensure your privacy and therefore handle personal data with care. World Wide Sailing B.V. adheres to applicable laws and regulations in all cases, including the General Data Protection Regulation (GDPR). This implies that we at least:
- Process your personal data in accordance with the purpose for which they were provided, these goals and types of personal data are described in this Privacy Policy;
- Processing of your personal data is limited to only those data that are minimally required for the purposes for which they are processed;
- Ask for your express consent if we need it for the processing of your personal data;
- Have taken appropriate technical and organizational measures to ensure the security of your personal data;
- Not transmitting personal data to other parties, unless this is necessary for carrying out the purposes for which they were provided;
- To be aware of your rights regarding your personal data, to point this out and to respect them.
As World Wide Sailing B.V. we are responsible for the processing of your personal data. If, after reading our Privacy Policy, or in a more general sense, you have questions about this or wish to contact us, you can do this via the contact details at the bottom of this document.
Processing of personal data of customers or suppliers
Personal data of customers or suppliers provided by World Wide Sailing B.V. are processed for the following purpose(s):
- Administrative purposes (legal VAT declaration, VPB and drafting annual accounts and generating company critical management information);
- Communication about the assignment and / or invitations;
- Implementing or issuing an assignment;
- Communication about the services and new products of World Wide Sailing B.V.
The basis for this personal information is:
- The agreed assignment.
For the above objective(s), World Wide Sailing B.V may request the following personal data from you:
- First Name;
- Insertion;
- Last name;
- (Business) Phone number;
- (Business and or personal) Email address;
- Gender;
- Address;
- Zipcode;
- Mailbox;
- Residence;
- Province;
- Country;
- Website;
- Date of birth;
- Birthplace;
- Fax number;
- Organization function;
- Bank account number (BIC and IBAN);
- Facebook;
- LinkedIn;
- Twitter.
Your personal data are stored by World Wide Sailing B.V for the above mentioned processing(s) for the period:
- During the term of the agreement and thereafter only in the financial administration for a maximum of 7 years.
The Exact Online program is used for the registration of this data. When someone wants to erase his or her data, an email must be sent to info@wwsailing.com with the request to delete this data.
Processing of personal data of newsletter subscribers
Personal details of newsletter subscribers provided by World Wide Sailing B.V. are processed for the following purpose(s):
- Informing the person about news, information about products/services, etc.
The basis for this personal information is:
- The registration form Newsletter;
For the above objective (s), World Wide Sailing B.V. request the following personal data from you:
- First Name;
- Insertion;
- Last name;
- E-mail address;
- Phone number.
Your personal data are protected by World Wide Sailing B.V. stored for the above processing(s) for the period:
- During the period that one is registered. You can unsubscribe with every newsletter via the unsubscribe button in the newsletter.
Mailchimp is used for the registration of personal data.
When someone wants to erase his or her data, an email must be sent to info@wwsailing.com with the request to delete this data.
Processing personal data of prospects, stakeholders / lobby contacts and / or interested parties
Personal data of the above-mentioned interested parties provided by World Wide Sailing B.V. are processed for the following purpose(s):
- Informing the person about news, information about products/services, etc.
The basis for this personal information is:
- Oral permission, issuing business cards;
- The registration form Newsletter.
For the above objective(s), World Wide Sailing B.V. request the following personal data from you:
- First Name;
- Insertion;
- Last name;
- Company Name;
- (Business) Phone number;
- (Business) General email address;
- (Business) Personal email address;
- Mobile number;
- Gender;
- Address;
- Postal Code;
- Mailbox;
- Residence;
- Province;
- Country;
- Website;
- Fax number;
- Function organization.
Your personal data are protected by World Wide Sailing B.V. stored for the above processing(s) for the period:
- During the period that one is registered. You can unsubscribe with every newsletter via the unsubscribe button in the newsletter.
Mailchimp is used for the registration of personal data.
When someone wants to erase his or her data, an email must be sent to info@wwsailing.com with the request to delete this data.
Processing of personal data of a contact form
Personal details when filling in a contact form provided by World Wide Sailing B.V. are processed for the following purpose(s):
- Informing about the services/products;
- Dealing with the question.
The basis for this personal information is:
- The general contact form on the website;
For the above objective(s), World Wide Sailing B.V. request the following personal data from you:
- First Name;
- Insertion;
- Last name;
- E-mail address;
- Residence.
Your personal data are protected by World Wide Sailing B.V. stored for the above process(es) for the period:
- During the period that one is registered.
When someone wants to erase his or her data, an email must be sent to info@wwsailing.com with the request to delete this data.
Processing personal data of employees
Personal details of employees provided by World Wide Sailing B.V. are processed for the following purpose(s):
- Implement the employment contract.
The basis for this personal information is:
- The employment contract.
For the above objective(s), World Wide Sailing B.V. request the following personal data from you:
- First Name;
- Insertion;
- Last name;
- Phone number;
- E-mail address;
- Date of birth;
- Gender;
- Salary data;
- Copy ID;
- BSN number;
- Bank details.
Your personal data are protected by World Wide Sailing B.V. stored for the above processing(s) for the period:
- During the period that one has a contract and then only in the financial administration for a maximum of 7 years.
Provision to third parties
We may provide your personal to third parties if this is necessary for the execution of the above described purposes.
For example, we use a third party for:
- Statistics on the website;
- Taking care of the (financial) administration;
- Taking care of newsletters and invitations.
We never pass on personal data to other parties with whom we have not entered into a processors agreement. With these parties (processors), we of course make the necessary arrangements to ensure the security of your personal data. Furthermore, we will not pass on the information provided by you to other parties, unless this is legally required and permitted. An example of this is that the police request us (personal) data in the context of an investigation. In such a case we must cooperate and are therefore obliged to provide this information. We may also share personal data with third parties if you give us permission in writing.
Within the EU
We occasionally provide personal data to parties which are located outside the EU, if this is necessary for the fulfilment of the assignment for the customer.
Minors
We only process personal data of minors (persons younger than 16 years) if written permission has been given by the parent, caregiver or legal representative.
Storage period
World Wide Sailing B.V. does not store personal data longer than necessary for the purpose for which it was provided or required by law.
Security
We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example we have taken the following measures:
- All persons acting on behalf of World Wide Sailing B.V. are kept to confidentiality.
- We use a username and password policy on all our systems;
- We use pseudonyms and ensure the encryption of personal data if there is reason to do so;
- We make back-ups of the personal data in order to be able to repair these in case of physical or technical incidents;
- We regularly test and evaluate our measures;
- Our employees have been informed about the importance of the protection of personal data.
Rights concerning your data
You have the right to inspect, rectify or delete the personal data that we have received from you. You can also object to the processing of your personal data (or a part thereof) by us or by one of our processors. You also have the right to transfer your personal data to yourself from us or from a processor of ours. We can ask you to identify yourself before we can comply with the aforementioned requests.
You always have the right to withdraw the consent you have given us to process your personal data.
Complaints
If you have a complaint about the processing of your personal data, we ask you to contact us directly. You always have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), this is the supervisory authority in the field of privacy protection.
Questions?
If you have any questions or comments about our Privacy Policy please contact us!
Contact details
World Wide Sailing B.V.
Recht van Ter Leede 30a
4143 LR Leerdam
Thus approved and agreed
M.E.G. de Bock
CEO World Wide Sailing B.V.